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Features · United Kingdom

Everything a UK hire business runs on, in one login.

Eight parts of one system, explained in UK terms: sterling, VAT at 20%, miles, MOT and vehicle tax. Each one updates the others, so nothing gets typed twice.

Start in the UK, free See a sample UK hire site

From £42 a month · no commission · no card to start

01 · Bookings and booking website

Take bookings on your own site, in sterling, without a commission.

Your booking website, or a widget for the site you already have. Customers pick dates, see live availability and pay a deposit, and every booking lands on the same record the counter uses.

  • CommissionNone. Bookings are yours.
  • PricesShown in pounds, VAT included for consumers.
  • ExtrasYour extras and insurance options, per day or per hire.
  • RulesAge limits, licence checks, deposits and excess are yours to set.
A Glovebox booking website on the Studio theme, with the fleet and a View the fleet button

02 · Fleet calendar and dispatch

One board for today's pick-ups, returns and anything that needs a decision.

Every vehicle on one calendar, every location on one board. Availability is checked on every booking, so a vehicle is not sold twice.

  • Coming upThe week ahead as a printable prep sheet.
  • TransfersMove vehicles between locations, and one-way hires end up where they finish.
  • UnitsMiles and Europe/London time.
  • Off hireTake a vehicle off the road for MOT or servicing, on the same board.
Glovebox / fleet boardLive · sample UK fleet
Out today
18
Returning
7
Utilisation
82%
Needs attention
2
Class
MON
TUE
WED
THU
FRI
SAT
SUN
Compact · 4
M. Whitfield
Confirmed
SUV / 4WD · 6
Kowalski · 9 days
Campervan · 3
Ferrand
Service
Van · 5
A. Okafor
Confirmed
Trailer · 8
Day hire
Pearse

03 · Payments and deposits

Deposits and excess holds through your own payment provider.

Take the deposit at booking, send a payment link for the balance, and place an excess hold on the customer’s card. Settlement goes to your account, not ours.

UK detail

  • Card feesNever surcharged. Banned for UK consumer cards since January 2018.
  • Your providerYour own Stripe account, your settlement.
  • After the hireDamage and post-hire charges added to the booking and paid online.
  • RefundsRecorded against the payment, with a credit note where a VAT invoice was issued.

04 · Handovers with photos

Check-out and check-in with photos on the record, not on your phone.

Pickup photos follow a guided list and stay on the booking. Return photos are taken against them, side by side, so the conversation about a scratch starts with evidence.

  • Check-inCustomers check in online before they arrive.
  • LicenceDetails and photo kept on the customer record.
  • AgreementYour rental agreement and declarations kept with the hire.
  • FinesFind who had the vehicle on the day a PCN arrives.
The handover screen on a phone, asking for front, sides, rear, interior and existing damage photos

05 · Maintenance and compliance

MOT, vehicle tax and servicing tracked per vehicle.

UK workspaces start with MOT, vehicle tax and insurance on every vehicle’s compliance list. Reminders arrive early enough to book around the busy weekend, not into it.

UK detail

  • MOTDue date and a reminder before it, per vehicle.
  • Vehicle taxRenewal dates tracked alongside.
  • ServicingMaintenance jobs, with the vehicle off hire while it is in.
  • Fleet appA free app for checking vehicles on your phone.

06 · Customer emails

Confirmations and payment requests go out on their own.

Booking confirmations, payment and deposit links, hold notices and pickup information are sent automatically. Every automated payment email is saved on the booking, so whoever is at the counter can see exactly what the customer received.

UK detail

  • HistoryAutomated payment emails saved on the booking.
  • Payment linksA link for what is still owed, sent from the booking.
  • BroadcastsMessage customers about weather, closures or changes.

07 · VAT and accounting

VAT on every line, and the paperwork that goes with it.

The right rate on every line, an invoice for each payment and a return you can export in one click. These are defaults you confirm with your own accountant: Glovebox is not your tax adviser.

UK detail

  • VAT invoicesOne for each payment a business customer makes.
  • Credit notesRaised on refunds.
  • VAT returnOne-click export with totals by rate. Flat Rate Scheme supported if HMRC accepted you.
  • XeroBookings and payments synced to your Xero organisation.

08 · Moving across, and leaving

We help you move in. You can always move out.

We import your vehicles, rates, forward bookings and customers from a spreadsheet or another system, and you run both for a fortnight. If you ever leave, everything exports.

UK detail

  • ImportSpreadsheet or your current system’s export.
  • OverlapRun both for a fortnight.
  • Lock-inNone. Monthly billing, cancel any time, export any time.
  • StaffAccounts for everyone who works the counter.

Against what you use today

Last column: the most common setup we see

JobGloveboxSix separate tools
Availability and bookingsOne record, one sourceBooking plugin plus a spreadsheet
Deposits and excess holdsYour provider, your accountA separate card machine
VAT invoicesOne per payment, automaticallyTyped up when someone asks
MOT and vehicle taxTracked with remindersA calendar entry, if you remember
Your dataExportable, always yoursSpread across six tools

All eight, one price

From £42 a month. No commission on your bookings.

Billed in pounds. Free to start, no card.

Start in the UK, free
From £42 a month
Free to start · no card Start free